To move the exclusion of the press and the public for the following item in view of the likely disclosure of exempt information within the meaning of paragraph 3 of schedule 12 A to the Local Government Act 1972 (as amended).
The public and the press will be asked to leave the meeting whilst the item of business is considered.
Minutes:
Proposed
by Cllr Jon Andrews, seconded by Cllr Susan Cocking
Decision
That the press and the
public be excluded for the following item(s) in view of the likely disclosure
of exempt information within the meaning of paragraph 3 of schedule 12 A to the Local Government
Act 1972 (as amended).
The sub-committee retired
to make their decision.
Decision: To GRANT a Premises Licence with amended hours, together with the usual mandatory conditions, and the conditions consistent
with the Operating Schedule and the conditions added by the Licensing
Sub-Committee as set out below, to permit the following:
Recorded and live music
(indoors and outdoors):
Sunday to Thursday 0800
to 2300 hours
Friday and Saturday
0800 to 0000 hours
Late night refreshment:
Sunday to Thursday 2300
to 0000 hours
Friday and Saturday
23:00 to 0030 hours
Sale of alcohol (on and
off the premises):
Sunday to Thursday 0800
to 2330 hours
Friday and Saturday
0800 to 0030 hours
Conditions consistent with the Operating Schedule
and Conditions proposed by Dorset Police as agreed by the Applicant and
Conditions added by the Licensing Sub-Committee
1. The Premises License Holder shall
maintain a written record of all persons authorised to sell alcohol at the
premises which shall be available on request by an authorised officer of the
Licensing Authority or the Police
2. The Premises Licence Holder or another
competent person shall carry out observations in the vicinity of the properties
at Deans Court Lane, on at least three occasions between 21:00 and 23:00 on
Sundays to Thursdays and on at least four occasions between 21:00 and midnight
on Fridays and Saturdays during licensable events taking place in the Marquee
in order to establish whether there is a noise breakout from the Marquee. A written record of such observations shall
be completed immediately after the observation detailing the time, location and
duration of the observation, the level of noise breakout and any action taken
to reduce noise breakout. Such records to be made available upon request to an
authorised officer of the Licensing Authority or the Police
3. A direct telephone number for the
manager on site at the premises shall be publicly available at all times the
premises is open. This telephone number is to be made available to residents
and businesses in the vicinity.
4. The Premises Licence Holder shall
publish the dates of all events on its website as soon as practicable after the
event is booked.
5. No unaccompanied under 16 year olds will
be admitted into the premises
6. Before each event when licensable
activities are taking place at the Premises, the Premises Licence Holder must
carry out a written risk assessment to determine if door supervisors shall be
required for the event. The risk
assessments shall be kept by the Premises License Holder and made available to
a Licensing Officer or the Police on request.
7. The Premises Licence Holder will adopt a
"Challenge 25" policy where all customers who appear to be under the age
of 25 and attempt to purchase alcohol or other age-restricted products are
asked for proof of their age. The following proofs of age are the only ones to
be accepted: Proof of age cards bearing the "Pass" hologram symbol;
UK Photo Driving licence; Passport and/or: armed forces card.
8. The Premises Licence Holder shall ensure
that an “Incident report register” is kept, in which details of all disorderly
incidents are recorded. Any such
incidents must be recorded as soon as possible and in any event no late than
close of business on the day of the incident. The time and date when the report
was completed, and by whom, is to form part of the entry. The register shall be
produced to an authorised officer of the Licensing Authority or the Police when
required.
9. All events must pre-arranged with no
free access or ticket sales to the general public.
10. The Premises License Holder shall ensure
that all event bookings will be recorded on an official booking form, prior to
a function taking place and records kept will be made available on request to
an authorised officer.
11. A clear notice shall be displayed at
every exit from the premises to instruct customers to respect the needs of
local residents and leave the premises and the area quietly.
12. All external lights shall be turned off
once staff and patrons have left the premises.
13. The Premises License Holder shall
maintain a written record of all complaints received which shall include the
action taken to resolve complaints. Any
such complaints must be recorded as soon as possible and in any event no late
than close of business on the day of the complaint. The record will be made
available on request to an authorised officer
14.
Within 3 months of the provision of this licence, a Noise
Management Plan (NMP) shall be produced by a suitably qualified and appropriate
person. It shall include mitigation measures which can be undertaken to
reduce the potential for public nuisance. A new NMP shall be produced if any
changes are made that are likely to see an increase in the volume or nature of
the regulated entertainment which may give rise to complaint, and this shall be
forwarded to the licensing authority for consideration within 4 weeks of those
changes. Any NMP and its contents/actions must be agreed with the licensing
authority. The NMP will include (but not limited to) when sound checks
may be conducted, the times of the performance and shall cover any other noise
sources such as generator noise.
15. There shall be no events where music is the main
purpose. If there is any dispute about
whether music is the main purpose of an event, the Licensing Authority’s
Service Manager – Licensing and Community Safety’s decision shall be final.
16. The premises licence holder shall provide
training for all staff to ensure that they are familiar with all means of
ingress and egress and the appropriate procedures in case of any emergencies
that require an immediate evacuation of the premises. A record of the training
shall be maintained and shall be available upon request by an authorised
officer of the Licensing Authority or the Police
17. The premises license holder shall ensure that all persons
providing the regulated entertainments (eg bands and
DJs) are briefed on emergency procedures.
18. Parking shall be provided on the Premises.
19. Not less than 3 months before a large event
takes place, the Premises Licence Holder shall give notice to the Licensing
Authority, the Police and the Fire and Rescue Service and provide an event
management plan to include:
a.
The type of event
b.
A plan of the premise showing any structures and facilities
c.
A security plan
d.
A road management plan
e.
An emergency access plan
f.
An extreme weather policy
g.
The maximum number of people permitted at the even including staff
and performers and not to exceed 4,999
these details shall be approved in writing by
all three authorities prior to the large event.
20. At any large event the number of persons on the
Premises at any one time shall be counted by mechanical means and a written record
kept which shall be made available to an authorised officer of the Licensing
Authority and the Police.
21. For the purposes of conditions 19-21, a large is
event is an event where 1000 or more persons could attend over a 24 hour
period.