To consider a report by the Chief Executive.
Minutes:
The
Committee considered a report by the Chief Executive which set out Dorset
Council's approach to equality, diversity and inclusion. It contained the Council's equality
objectives which would ensure compliance with the Equality Act 2010 and
specifically the Public Sector Equality Duty.
Members
noted that when the Council was established on 1 April 2019 Dorset County
Council's policy had been adopted until such time as a policy for the new
Council could be developed. Work on the
new policy had started in January 2019 and this had included consultation
involving HR, the Trade Unions and the Stonewall Charity. A workshop with the Trade Unions had been
held on 5 November 2019 and a deadline for comments had been extended to 27
November 2019 at their request. An
action plan to deliver the equality objectives was being developed and the EqIa
had been completed and was in the process of being signed off. The process was being overseen by an
Executive Advisory Panel chaired by the Portfolio Holder for Corporate
Development and Change. Members'
feedback was sought with a view to the policy being recommended for adoption by
the Cabinet in December 2019. The
Portfolio Holder had suggested that the sentence "the council ,,,
policies" in paragraph 9.1 be replaced by "The policy will be
reviewed on a regular basis by the relevant portfolio holder and will be taken
through the committee process every three years
to ensure that it reflects the latest legalisation, best practice and
other council policies.".
A
number of questions were raised about the policy. In response it was noted that the only major
difference between the previous Sovereign Councils' policies and the new policy
was the inclusion of procurement and social value; undertaking EqIas would help
to understand impacts on different groups and the potential to mitigate these
impacts; protected characteristics included learning disability, mental health,
long term health conditions (over 12 months) and did not necessarily mean that
the person was disabled; the additional characteristics identified in paragraph
4.8 of the policy would be considered as part of the decision making process;
local characteristics were identified through demographics, discussions with
Stonewall and talking to communities; there was a need to be able to engage
with people, not necessarily through traditional methods; some of the local
characteristics were national, not just local to Dorset; when services were
being commissioned, it was the Council's duty to ensure that companies
tendering adhered to equality duties and signed up to the Council's policies
which was monitored through contract management; equality and diversity
training should be mandatory for staff in order to ensure adherence and
implementation of the policy; key performance indicators (KPI) were being
developed and Stonewall would feedback on our results in participating in the
Workplace Equality Index which could inform the work on KPIs; there was a need
for the Council to improve data collection with regard to reasons for leaving
the Council's employ, staff grievances and disciplinaries and this was included
in action plan; staff support was available for those being harassed whilst
undertaking their duties and for those wishing to take this further; and part
of the EAP's task was to identify training for members and staff using various
mediums.
Members
also suggested that an annual report on statistics might be useful, including
complaints against the Council and accolades.
Details
of membership of the EAP were given and members asked for sight of the minutes
of the first meeting held in September 2019.
It
was noted that the completed EqIa would be presented at a future meeting.
With
regard to recommendations to Cabinet, members agreed with the Portfolio
Holder's amendment; suggested that the term "local characteristics"
within the policy be changed to "Dorset Council's protected
characteristics" and that a minimum of one key performance indicator be
developed for equality and diversity once the Council Plan was finalised.
Resolved
1. That the minutes of the Executive
Advisory Panel meeting held in September 2019 be emailed to members.
2. That the completed EqIa be presented to
a future meeting.
Recommended
That
the Cabinet adopt the Equality, Diversity and Inclusion Policy subject to the
following:-
(a)
that the sentence "the council ,,, policies" in paragraph 9.1
be replaced by "The policy will be reviewed on a regular basis by the relevant
portfolio holder and will be taken through the committee process every three
years to ensure that it reflects the
latest legalisation, best practice and other council policies.".
(b) that the term "local
characteristics" be changed to "Dorset Council's protected
characteristics".
(c) that a minimum of one key performance
indicator be developed for equality and diversity once the Council Plan was
finalised.
Reasons
for Recommendations
1.
The
Equality, Diversity & Inclusion Policy would ensure that the Council was
delivering services fairly and meeting the needs of Dorset communities whilst
also being a fair and inclusive employer.
2.
The
policy would ensure that the Council was meeting its statutory duties as
contained in the Equality Act 2010.
Supporting documents: