Venue: Commmittee Suite, South Walks House, Dorchester, DT1 1EE
Contact: Susan Dallison 01305 252216 - Email: susan.dallison@dorsetcouncil.gov.uk
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Welcome Hilary Cox, Chairman of the Shadow Dorset Council welcomed and congratulated all the new Councillors to their first meeting of the Dorset Council. |
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Election of Chairman Hilary Cox, as Chairman of the Shadow Council to preside over the election of the Chairman of Council for 2019/20. Minutes: It was proposed by Cllr N Lacey-Clarke and seconded by Cllr C Jones that Cllr P
Batstone be elected Chairman of the Council for the period until the first
meeting of the Annual Meeting of Council in May 2020. There were no other
nominations. Decision That Cllr P Batstone be
elected Chairman of Dorset Council for the period until the Annual Meeting of Council
in May 2020. Cllr Batstone thanked her
proposer and seconder and the members of the council for the honour that they
conferred upon her. She subscribed and made the declaration of acceptance of
office. Cllr Batstone also took the opportunity to thank Hilary Cox for her
years of dedicated service to Dorset County Council and the Shadow Dorset
Council. |
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Election of Vice-Chairman To elect the Vice-Chairman of Council for 2019/20. Minutes: It was proposed by Cllr S
Jespersen and seconded by Cllr P Brown that Cllr V Pothecary be elected
Vice-Chairman of Dorset Council for the period until the first meeting of
annual council in May 2020. It was proposed by Cllr N Ireland
and seconded by Cllr C Sutton that Cllr J Andrews be elected Vice-Chairman of
Dorset Council for the period until the first meeting of annual council in May
2020. It was proposed by Cllr P
Kimber and seconded by Cllr K Wheller that Cllr K Wheller be elected
Vice-Chairman of Dorset Council for the period until the first meeting of
annual council in May 2020. Cllr N Lacey-Clarke
requested a recorded vote and in accordance with the constitution this was
seconded and agreed. Those who voted for Cllr J
Andrews: Cllrs J Andrews, P Barrow, S
Bartlett, D Beer, R Biggs, D Bolwell, A Brenton, T Cook, J Dover, L Fry, D
Gray, H Legg, R Legg, M Hall, R Holloway, R Hope, N Ireland, S Jones, D Morgan,
M Roe, A Starr, C Sutton, R Tarr, D Taylor, G Taylor, D Tooke and S Williams. Those who voted for Cllr K
Wheller: Cllrs K Clayton, S Cocking, B
Heatley, R Hughes, P Kimber, J Orrell, B Ridout and K Wheller. Those who voted for Cllr V
Pothecary: Cllrs R Adkins, A Alford, P
Batstone, C Brooks, P Brown, S Christopher, G Carr-Jones, R Cook, T Coombs, J
Dunseith, M Dyer, T Ferrari, S Flower, S Gibson, B Goringe, R Bryan, P
Harrison, J Haynes, S Jespersen, C Jones, A Kerby, R Knox, N Lacey-Clarke, C Lugg, L Miller, L O’Leary, M Parkes, A
Parry, E Parker, M Penfold, B Pipe, V Pothecary, B Quayle, M Roberts, J
Robinson, D Shortell, J Somper, B Trite, D Turner, D Walsh, P Wharf and J
Worth. Decision That Cllr V Pothecary be
elected Vice-Chairman of Dorset Council for the period until the annual meeting
of council in May 2020. She subscribed and made the declaration of acceptance
of office |
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Apologies To receive any apologies for absence. Minutes: Apologies for absence were
received from Cllrs M Barron, A Canning, B Ezzard, M
Rennie and G Suttle. |
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Declarations of Interest To receive any declarations of interest. Minutes: There were no declaration of
interests to report. |
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Announcements To receive any announcements from the Chairman of Council or the Chief Executive. Minutes: The Chairman of the Council
welcomed all councillors to the first meeting of the Dorset Council and
congratulated them on their election and appointment. She advised that the
meeting room for the council meeting was a new trial arrangement and she would
appreciate comments and suggestions regarding the layout and any future
arrangements. |
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Election of Leader To elect the Leader of Council for 2019/20. Minutes: It was proposed by Cllr T
Ferrari and seconded by Cllr G Carr-Jones that Cllr S Flower be election the
Leader of the Council for 2019/2020. Decision That Cllr S Flower be
appointed Leader of the Council for 2019/2020. Cllr N Ireland, Leader of the
Liberal Democrat Group congratulated Cllr Flower on his appointment and hoped
that all councillors would be able to work together. Cllr Ireland also expressed his
disappointment that the council was unable to consider Cllr D Turner’s notice
of motion regarding Climate Change and declaring a climate emergency. The Chairman indicated that
the notice of motion would be brought to the next council meeting in July. Cllr Ireland advised that if this was the
case the meeting needed to be held at County Hall to ensure that the public was
appropriately accommodated. |
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Appointment of Deputy Leader and Portfolio Holders To note the Deputy Leader of Council and Cabinet membership/portfolio holders as appointed by the Leader of Council. Minutes: The Leader of the Council
reported the appointment of the Deputy Leader and Portfolio Holders as
follows:- Spencer Flower Leader/Governance,
Performance and Communication Peter Wharf Deputy
Leader/ Corporate Development and Change Tony Ferrari Finance,
Commercial and Assets Graham Carr-Jones Housing Gary Suttle Economic Growth and Skills Andrew Parry Children,
Education and Early Help Laura Miller Adult
Social Care and Health David Walsh Planning
Ray Bryan Highways,
Travel and Environment Tony Alford Customer,
Community and Regulatory Services |
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Leader's Announcements To receive any communications from the Leader of Council. Minutes: Cllr S Flower took the
opportunity to thank the Chairman and the members of the council for putting
their faith in him to be the first Leader of the Dorset Council. He expressed
that this was a great honour and an immense privilege. As Leader he wanted to promote
a collaborative approach for the delivery of quality public services, whilst
dealing with the known challenges of rising demand and severe financial
pressures. He advised that the council needed to create a ‘Can Do Culture’; a
culture that put the interests of Dorset’s communities first with a member led
council making a real and lasting difference in Dorset. |
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Public Participation To receive questions, statements, petitions or deputations on the business of the Council in the following order: (a) Questions and statements from Town and Parish Councils (b) Questions and statements from those living or working in the Dorset Council area. (c) Petitions (d) Deputations Minutes: Public questions, statements
and the responses from the Leader of the Council and Portfolio Holders are set
out in the Appendix 1 attached to these minutes. It was proposed by Cllr P
Kimber seconded by Cllr N Ireland to suspend standing orders to allow group
leaders to address the council on the issues of Climate Change. Upon being put to the vote the motion was CARRIED. In respect of the questions relating
to climate and environment emergency, a number of group leaders and councillors
expressed concern that the council was not taking adequate action or
considering declaring a climate emergency at the meeting. Many were disappointed that
the Leader of the Council was only proposing a cross party Executive Advisory
Panel to discuss the matter and that Cllr Turner’s late notice of motion would
not be considered until the next meeting of Full Council in July. Many
councillors, present at the meeting, felt strongly that the time for discussion
was over and the council needed to take action. In
response, the Leader of the Council confirmed that he proposed to create a
cross party panel for discussions and the
Executive Advisory Panel would report back to Council and the Cabinet on
progress and the development of the policy. He
confirmed that he was committed to putting sustainability at the heart of the
organisation and hoped that councillors would support him in putting Dorset at
the forefront of councils working to tackle climate change. It was proposed by Cllr
R Legg that this matter be dealt with as an urgent item in accordance with
section 100B (4) (b) of the Local Government Act 1972. Following advice the
Chairman agreed to take this matter as an urgent item. It was proposed by Cllr
N Ireland seconded by Cllr P Kimber “That Council recognises that climate
change is happening and agrees to declare a climate emergency” The Council
agreed to hold a recorded vote on the motion. Those who voted in favour:- Cllrs R Adkins, A
Alford, J Andrews, P Barrow, S Bartlett, P Batstone, D Beer, R Biggs, D
Bolwell, A Brenton, P Brown, R Bryan, S
Christopher, K Clayton, S Cocking, T Cook, J Dunseith, J Dover, M Dyer, T
Ferrari, S Flower, L Fry, S Gibson, G Goringe, D Gray, M Hall, P Harrison, J
Haynes, B Heatley, R Holloway, R Hope, R Hughes, N Ireland, S Jespersen, C
Jones, S Jones, A Kerby, P Kimber, R Knox, N Lacey-Clarke,
H Legg, R Legg, L Miller, D Morgan, J Orrell, E Parker, M Parkes, M Penfold, B
Pipe, V Pothecary, B Quayle, B Ridout, M Roe, J Robinson, M Roberts, D
Shortell, J Somper, A Starr, C Sutton, R Tarr, D Tooke, D Turner, D Taylor, G
Taylor, D Walsh, P Wharf, K Wheller, S Williams and J Worth. Those who voted
against:- Cllrs R Cook and L
O’Leary Those who abstained:- Cllrs C Brooks, G
Carr-Jones ,T Coombs, C Lugg, A Parry and B Trite. Upon being ... view the full minutes text for item 9. |
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The Council meeting adjourned at 11.40 am for a short comfort break and returned at 11.50 am |
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To consider a report by the Corporate Director, Legal & Democratic (Monitoring Officer). Additional documents:
Minutes: Councillors considered a
report on the appointment to committees/joint committees and the election of
Chairmen/Vice-Chairmen for 2019/20. The nominations to committees
from the Political Group Leaders had been circulated to all councillors prior to
the meeting. Cllr S Flower proposed that
recommendations 1 and 2 be approved. This was seconded by Cllr N Ireland and
upon being put to the vote, the motion was agreed. In respect of recommendation
3 the following nominations and decisions were agreed. It was proposed by Cllr S
Flower seconded by Cllr T Ferrari that Cllr J Haynes be elected as Chairman of
the Health Scrutiny Committee. It was proposed by Cllr N Ireland seconded by
Cllr D Taylor that Cllr N Ireland be elected as Chairman of the Health Scrutiny
Committee. Upon being put to vote Cllr J Haynes was appointed
Chairman of the Health Scrutiny Committee. It was proposed by Cllr S
Flower seconded by Cllr M Penfold that Cllr A Kerby be elected as Vice-Chairman
of the Health Scrutiny Committee. It was proposed by Cllr N Ireland seconded by
Cllr D Tooke that Cllr N Ireland be elected Vice-Chairman of the Health
Scrutiny Committee . Upon being put to vote Cllr A Kerby was appointed
Vice-Chairman of the Health Scrutiny Committee. It was proposed by Cllr S
Flower seconded by Cllr M Penfold that Cllr J Somper be elected Chairman of the
People Scrutiny Committee. It was proposed by Cllr N Ireland seconded by Cllr D
Tooke that Cllr G Taylor be elected Chairman of the People Scrutiny Committee. Upon being put to vote Cllr J Somper was appointed
Chairman of the People Scrutiny Committee. It was proposed by Cllr S
Flower seconded by Cllr B Trite that Cllr M Penfold be elected Vice-Chairman of
the People Scrutiny Committee. It was proposed by Cllr N Ireland seconded by
Cllr D Taylor that Cllr G Taylor be
elected Vice-Chairman of the People Scrutiny Committee. Upon being put to the vote Cllr M Penfold was
appointed Vice-Chairman of People Scrutiny Committee. It was proposed by Cllr S
Flower seconded by Cllr J Haynes that Cllr D Turner be elected Chairman of the
Place Scrutiny Committee. It was proposed by Cllr N Ireland seconded by Cllr R
Hope that Cllr R Tarr be elected Chairman of the Place Scrutiny Committee. Upon being put to the vote Cllr D Turner was appointed
Chairman of the Place Scrutiny Committee. It was proposed by Cllr S
Flower seconded by Cllr M Roberts that Cllr C Brooks be elected Vice-Chairman
of the Place Scrutiny Committee. It was proposed by Cllr N
Ireland seconded by Cllr G Taylor that Cllr R Tarr be elected Vice-Chairman of
the Place Scrutiny Committee. Upon being put to the vote Cllr C Brooks was appointed
the Vice-Chairman of the Place Scrutiny Committee. It was proposed by Cllr S Flower seconded by Cllr S Jespersen that Cllr P Brown be elected Chairman of the Resources Scrutiny Committee. It was proposed by Cllr N Ireland ... view the full minutes text for item 10. |
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Appointments to Outside Bodies, Joint Bodies, Working Groups and Panels PDF 93 KB To consider a report by the Corporate Director, Legal and Democratic (Monitoring Officer). Additional documents:
Minutes: The council considered a
report that sought the appointment of councillors to outside bodies, joint
bodies and other working groups and panels. It was proposed by Cllr S
Flower seconded by Cllr P Wharf Decision (a) That
the appointment of councillors to joint bodies and other significant bodies at
Appendix 1 of the report, in accordance with political proportionality, be
approved; (b) That
delegated authority be granted to the Monitoring Officer, after consultation
with Group Leaders, to make appointments and to fill vacancies where
appropriate; (c) That
the appointment of councillors to local member positions at Appendix 3 be
approved and (d) That a
fundamental review of appointments be undertaken by a Task & Finish Group
comprising five members, to be nominated by Group Leaders, and for the review
to be reported back to Council on 17 October 2019. |
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Amendment to Wool Parish Council Precept and Council Tax Charges PDF 98 KB To consider a report by the Head of Revenues and Benefits. Minutes: The Portfolio Holder for
Corporate Development and Change reported that the Shadow Council had received and
considered a report at its meeting on 20 February 2019, on the proposed budget
for 2019/20. Unfortunately,
there had been a drafting error within the report and the wrong precept and
Council Tax charges were shown for the parish of Wool. The tables as set out in
1.2 of the report corrected this error. Decision That
the corrected precept and charges, as set out in the tables at 1.2 of the
report to Full Council of 16 May 2019, be approved. |
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Questions from Councillors To receive any questions from councillors. Written notice of questions to be submitted to the Corporate Director, Legal and Democratic 5 clear working days before the meeting. Minutes: Cllr N Ireland and Cllr C Sutton asked questions of the Leader of the Council. The questions and responses are attached to these minutes at Appendix 2 |
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Urgent items To consider any items of business which the Chairman has had
prior notification and considers to be urgent pursuant to section 100B (4) b)
of the Local Government Act 1972. The reason for the urgency shall be recorded
in the minutes. Minutes: There were no further urgent items to report. |
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Appendix 1 Public Participation - Questions and Answers PDF 109 KB |
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