Agenda and minutes

To receive any apologies for absence

An apology for absence was received from Councillor Julie Robinson.

To disclose any pecuniary, other registrable or personal interest as set out in the adopted Code of Conduct.  In making their decision councillors are asked to state the agenda item, the nature of the interest and any action they propose to take as part of their declaration.

If required, further advice should be sought from the Monitoring Officer in advance of the meeting.

No declarations of disclosable pecuniary interests were made at the meeting.

To confirm the minutes of the meeting held on 5 October 2022.

The minutes of the meeting held on 5 October 2022 were confirmed and signed.

Members of the public wishing to speak to the Committee on a planning application should notify the Democratic Services Officer listed on the front of this agenda. This must be done no later than two clear working days before the meeting – this being Monday 31 October 2022 at 8.30 am.

Representations by the public to the Committee on individual planning applications are detailed below. There were no questions, petitions or deputations received on other items on this occasion.

To consider the applications listed below for planning permission

Members considered written reports submitted on planning applications as set out below.

The Committee considered planning application P/RES/2022/03505 for a Reserved Matters submission comprising layout, scale, appearance and landscaping pursuant to condition 1 of outline permission ref. 3/17/3609/OUT for Phase 1 comprising 238 dwellings (Use Class C3) with public open space, SANG, allotments and landscaping, as well as vehicular access off Christchurch Road and New Road - as approved in the outline planning permission - at land East of New Road, West Parley.

With the aid of a visual presentation, and taking account the detail in the report, officers provided context of what the main proposals, principles and planning issues of the development were; how these were to be progressed; and what this entailed. The presentation focused on not only what the development entailed, but what effect it would have on residential amenity, the highway network and the character the area, taking into account the policies against which this application was being assessed.

Officers provided an illustrative summary of the location and appearance of the development and what it would entail in terms of its characteristics – appearance, dimensions, elevations and density of the overall development as well as individual property types; its construction phasing; access and highway considerations; environmental considerations; the SANG and other open space provision including the play area and allotments; landscaping and screening; refuse management; construction management; drainage and water management considerations and its setting within that part of West Parley and the wider landscape. Viability, flooding, heathland mitigation and affordable housing issues, the Green Belt; Rights of way; and the proximity to Bournemouth International Airport were all given particular consideration. The Committees attention was drawn to what energy efficiency and environmental considerations were being proposed for the development: by means of photovoltaic solar panel provision, as necessary. Confirmation that Wessex Water had raised no objection to the application was also given, considering that the amended plans were acceptable to it. Mention was also made of a correction to the plans for Condition 1.

Officers showed the development’s relationship with other adjacent residential

development, with the characteristics, topography and elevations of the site being shown. Views into the site and around it was shown, which provided a satisfactory understanding of all that was necessary to assess the application.

The planning history of the site was outlined, reference being made to the provisions of the Outline permission granted in 2021. What provisions the S106 agreement would cover was also detailed. Mention was made that having received representations to the original planning submission, the applicant had addressed what it was able so that the application might meet with acceptance. What assessment had been made in the officers coming to their recommendation were drawn to the attention of the Committee.

West Parley Parish Council had objected to the application on the grounds that there was little information about the future of the SANG, it’s parking and the planned management of the land the height of some of dwellings would be out of keeping; and the scale of the development was  ...  view the full minutes text for item 304.

The Committee considered application P/HOU/2022/03314 for modifications to existing porch and erect first floor infill extension above porch at 66 High Street, Langton Matravers, Dorset.

With the aid of a visual presentation, and taking account the detail in the report, officers showed what the main proposals, principles and planning issues of the development were. The presentation focused on not only what the development entailed and its detailed design, but what effect it would have on residential amenity and the character the area, taking into account the policies against which this application was being assessed.

Plans and photographs showed the appearance of the development and its dimensions; the materials to be used – including zinc clad roofing and the use of cedar; its setting within that part of Langton Matravers and the development’s relationship with other adjacent residential development and their characteristics, the application being within Langton Matravers Conservation Area and the Dorset AONB. Views into and around the site were shown as well as the characteristics of the village and adjacent area.

In summary, the officer’s assessment considered that the proposed porch adaptations would preserve the setting of the Conservation Area and the setting of the Grade II listed building and would be barely visible within local views and there were no wider views within the AONB which were likely to be adversely impacted by the development. In this respect the development is considered therefore to be acceptable in accordance with the relevant policies and on that basis it was being recommended that the application be approved.

Formal consultation had seen objections from Langton Matravers Parish Council and initially from, the local Ward member, Cllr Cherry Brooks, both

concerned about the slow erosion of the diamond pattern windows which are unique to the village, with the alternatives being proposed seeming to detract from the outside appearance. Since however Cllr Brooks considered the issues she had raised appeared to have been dealt with by the applicant and the Conservation Officer, so she was now satisfied.

Having heard what was said, officers responded to some of the pertinent issues raised, being confident that each one could be addressed by the provisions of the application.

The opportunity was then given for members to ask questions of the

presentation and what they had heard, in seeking clarification of aspects so

as to have a better understanding in coming to a decision, these being :-

·        what visibility there would be of the alterations and clarification of the Conservation Officer’s views,

·        what alternative materials could be used in the construction

·        would the new windows be double glazed.

Officers addressed the questions raised – and what clarification was needed - providing what they considered to be satisfactory answers.

From debate the Committee largely agreed with the officer’s recommendation, considering the alterations to be a practical enhancement which – given that it would not be readily visible and did not adversely impact amenity, would not compromise neither the Conservation Area, not the AONB,

On that basis  ...  view the full minutes text for item 305.

The Committee considered application P/TRC/2022/06201 for tree works at The Old Vicarage, West Street, Bere Regis. The Committee were being asked to consider this application as it related to a Dorset Councillor.

With the aid of a visual presentation, and taking account the detail in the report, officers showed what the main proposals, principles and planning issues of the development were, what effect it would have on residential amenity and the character the area, and took into account the policies against which this application was being assessed.

Plans and photographs showed the appearance of the trees and their relationship with The Old Vicarage and the neighbouring residential properties and amenity, showing the characteristics of the area. 

The application was for tree works to reduce the height - to 8 feet - of an overgrown hedgerow of eight Cypress trees, so as to be able to bring the trees back to a manageable size for the benefit of the applicant. Whilst the trees were not covered by a Tree Preservation Order, they had a degree of protection as they lay within the Bere Regis Conservation Area. The works proposed were intended to reinstate the hedgeline, by reducing them to an easily manageable height. The loss, in terms of amenity, would be negligible, and there would be no harm to the character and setting of the area.

In summary, the officer’s assessment considered that the proposed works were reasonable and acceptable in planning terms, and, on that basis, it was being recommended that the application be approved.

Having had the opportunity to discuss the merits of the application and an understanding of this; having taken into account the officer’s report and presentation; in being proposed by Councillor David Morgan and seconded by Councillor Bill Trite, in being put to the vote it was agreed – unanimously - that the application should be approved.

Resolved

That application P/TRC/2022/06201 be approved, with no objection being raised.

Reason for Decision

To provide the means to manage the hedgerow.

To consider any items of business which the Chairman has had prior notification and considers to be urgent pursuant to section 100B (4) b) of the Local Government Act 1972

The reason for the urgency shall be recorded in the minutes.

There were no urgent items for consideration.  

To move the exclusion of the press and the public for the following item in view of the likely disclosure of exempt information within the meaning of paragraph 3 of schedule 12 A to the Local Government Act 1972 (as amended)

The public and the press will be asked to leave the meeting whilst the item of business is considered.

There was no exempt business.