Venue: Council Chamber, County Hall, Dorchester, DT1 1XJ. View directions
Contact: Elaine Tibble 01305 224202 Email: elaine.tibble@dorsetcouncil.gov.uk
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Election of Chairman and Statement for the Procedure of the Meeting PDF 82 KB To elect a Chairman for the meeting and the Chairman to
present and explain the procedure for the meeting. Minutes: Proposed by Cllr Emma Parker, seconded by Cllr Jon Andrews Decision: that Cllr Les Fry be elected as chairman for
the duration of the meeting. |
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Apologies To receive any apologies for absence. Minutes: Apologies for absence were received from Cllrs David Taylor and Mike Dyer, substituted by Cllrs Emma Parker and Jon Andrews. |
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Declarations of Interest To disclose any pecuniary, other registrable or non-registrable interests as set out in the adopted Code of Conduct. In making their disclosure councillors are asked to state the agenda item, the nature of the interest and any action they propose to take as part of their declaration. If required, further advice should be sought from the Monitoring Officer in advance of the meeting. Minutes: No declarations of disclosable pecuniary interests were made at the meeting. |
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Urgent items To consider any items of business which the Chairman has had prior notification and considers to be urgent pursuant to section 100B (4) b) of the Local Government Act 1972. The reason for the urgency shall be recorded in the minutes. Minutes: There were no urgent items. |
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New Premises Licence for We Out Here Festival PDF 208 KB To consider a new premises licence for We Out Here Festival. Additional documents:
Minutes: The Senior Licensing Officer presented the report for a new
premises licence We Out Here, Wimborne St Giles, Dorset. Environmental Health
and Dorset Police had requested a number of conditions to be added to the
licence which the applicant had agreed. The conditions included the change of hours of the sale of
alcohol to the following times Wednesday 14:00-23:00, Thursday 11:00-03:00,
Friday 11:00-04:00, Saturday 11:00-04:00, Sunday 11:00-03:00, Alcohol on Friday
and Saturday to be 04:00 and 05:00 hours for 2024 and beyond with prior written
permission from Dorset police, now agreed. All parties were given the opportunity to ask questions of
the Senior Licensing Officer. The applicants were given the opportunity to state their
case. The solicitor for the applicant presented his observations of the report
and covered the key points such as, there were no other Responsible Authorities
objecting to the application, the road would be slowed from a 60 to a 30 Mph
speed limit for public safety, and it is a well-planned event, which would
focus on jazz and world music. There had been pre-application consultation with all
authorities, dialogue and discussion with the safety advisory group, and an
experienced sound consultant employed to manage and assess noise levels. Any
concerns about noise will be investigated, with a helpline and state of the art
facilities. Challenge 25 will be enforced; staff will undergo training and the
event will provide a cultural benefit. Councillors asked the applicant questions regarding the
difficulty of finding the festival and that signposting, and advertisement was
needed. The background and effectiveness of the traffic management plan,
setting a date for the debrief, days that the festival will operate,
clarification of the term family event, keeping families safe, supporting
families with the helpline, supply of water and the security of the site were
discussed. There was an adjournment for 5 minutes. Mr Lithgow made a representation as he lived near the site,
and stated he would likely hear noises but was confident that the applicant
employed experienced staff. He supported the dark sky designation but felt that
the event would have a small impact on the area. Mr Burden from the Cranborne Chase AONB group, informed the
Sub-Committee of the potential impacts on the AONB such as, noise, light
creating a sky glow effect, additional visitors, and the disturbance to
tranquillity. He highlighted the Council’s duty under section 85 of the
Countryside and Rights of Way Act 2000 to have regard to the purpose of
conserving and enhancing the AONB’s natural beauty when exercising or
performing any of its functions. In response to Mr Burden’s comments, the solicitor asked for
it to be recorded that they will continue to engage fully and comprehensively
with the Cranborne Chase AONB Group. All parties were given the opportunity to sum up their case prior to the sub-licensing committee adjourning to make their decision. |
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Exempt Business To move the exclusion of the press and the public for the following item in view of the likely disclosure of exempt information within the meaning of paragraph x of schedule 12 A to the Local Government Act 1972 (as amended). The public and the press will be asked to leave the meeting whilst the item of business is considered. Minutes: Proposed by Cllr Emma Parker, Seconded by
Cllr Jon Andrews Decision That the press and the public be excluded
for the following item(s) in view of the likely disclosure of exempt
information within the meaning of paragraph 3 of schedule 12 A to the Local Government Act
1972 (as amended). Decision: To GRANT a Premises
Licence to permit one event per calendar year for a maximum of 6 (six) days,
with the usual mandatory conditions, the conditions consistent with the
Operating Schedule and the conditions added by the Sub-Committee. |
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