Agenda and minutes

To elect a Chairman for the meeting and the Chairman to present and explain the procedure for the meeting.

Proposed by Cllr Jon Andrews, seconded by Cllr Susan Cocking.

Decision: that Cllr Emma Parker be elected as Chairman for the duration of the meeting.

To receive any apologies for absence.

Apologies for absence were received from Cllrs Sarah Williams and Paul Harrison, substituted by Cllrs Jon Andrews and Susan Cocking

To disclose any pecuniary, other registrable or non-registrable interests as set out in the adopted Code of Conduct. In making their disclosure councillors are asked to state the agenda item, the nature of the interest and any action they propose to take as part of their declaration.

If required, further advice should be sought from the Monitoring Officer in advance of the meeting.

No declarations of disclosable pecuniary interests were made at the meeting.

To consider any items of business which the Chairman has had prior notification and considers to be urgent pursuant to section 100B (4) b) of the Local Government Act 1972. The reason for the urgency shall be recorded in the minutes.

There were no urgent items.

An application has been made for a new premises licence for Deans Court, Deans Court Lane, Wimborne, Dorset for regulated entertainment, the sale of alcohol, on and off the premises, and late-night refreshment. The application has been out to public consultation and has attracted relevant representations.  A Licensing Sub Committee must consider the application and representations at a public hearing.

The Licensing Team Leader presented the application for a new premises licence for Deans Court, Deans Court Lane, Wimborne, Dorset for regulated entertainment, the sale of alcohol, on and off the premises, and late-night refreshment.

The Licensing Team Leader explained that there was a complex licence already in place and outlined the hours requested by the applicant for the new licence.  Dorset Police had requested 3 conditions to be added to the licence if granted.

The Licensing Team Leader explained that the venue had requested a number of Temporary Event Notices (TEN) each year and that it could be beneficial to have a licence in place to alleviate the requirement of applying for a TEN.

Nine representations relating to the application had been received and the one relating to wildlife was to be ignored as this was not one of the licensing objectives.

Sub-committee members, the applicant and objectors were given the opportunity to ask questions of the Licensing Team Leader.

The applicants introduced themselves, outlined their experience at the venue and gave a detailed history and context of the venue. It’s primary focus being  a wedding venue.  Having had meetings with Licensing, Dorset Police, Environmental Protection and the Fire Service, the applicants felt that there were a number of illogical conditions on the current licence.  A new licence would tidy these up and also enable the venue to offer extended timescales to clients without the need to apply for and charge extra for a TEN.

The venue had hosted weddings since 2011 with no history of problems with the Licensing Authority.  In addition to weddings, other activities included occasional school proms, baby showers and private functions.  There were no plans to do any public ticketed events.

Any noise complaints were always logged and acted upon immediately.

Sub-committee members, the Licensing Team Leader and objectors were given the opportunity to ask questions of the applicant.

In response the applicants suggested that their request for the new licence to cover 7 days a week, was just a blanket model and they would be happy to restrict the later timings to just Friday and Saturday.  A number of TENs had been requested in the last year with no objections and the venue always applied the overarching conditions of their licence.

There were questions and concerns from objectors regarding acoustic sound tests and noise readings, however no concerns had been raised by Environmental Protection.

Comfort break 11;27 – 11;37

Following the comfort break those present who had made representations were invited to put their case forward.

The main concerns raised were in relation to noise coming from the marquee and the on-site accommodation where guests often stayed.  As there was no formal measurement of sound it was considered subjective and therefore unqualified, the noise nuisance was more predominant in summer months when residents would have their doors and windows open.

Those present were given the opportunity to ask questions following each representation.

Following the opportunity of all those present to ask questions of  ...  view the full minutes text for item 54.

To move the exclusion of the press and the public for the following item in view of the likely disclosure of exempt information within the meaning of paragraph 3 of schedule 12 A to the Local Government Act 1972 (as amended).

The public and the press will be asked to leave the meeting whilst the item of business is considered.

Proposed by Cllr Jon Andrews, seconded by Cllr Susan Cocking

Decision

That the press and the public be excluded for the following item(s) in view of the likely disclosure of exempt information within the meaning of paragraph 3 of schedule 12 A to the Local Government Act 1972 (as amended).

The sub-committee retired to make their decision.

Decision: To GRANT a Premises Licence with amended hours, together with the usual mandatory conditions, and the conditions consistent with the Operating Schedule and the conditions added by the Licensing Sub-Committee as set out below, to permit the following:

Recorded and live music (indoors and outdoors):

Sunday to Thursday 0800 to 2300 hours

Friday and Saturday 0800 to 0000 hours

Late night refreshment:

Sunday to Thursday 2300 to 0000 hours

Friday and Saturday 23:00 to 0030 hours

Sale of alcohol (on and off the premises):

Sunday to Thursday 0800 to 2330 hours

Friday and Saturday 0800 to 0030 hours

Conditions consistent with the Operating Schedule and Conditions proposed by Dorset Police as agreed by the Applicant and Conditions added by the Licensing Sub-Committee

1.       The Premises License Holder shall maintain a written record of all persons authorised to sell alcohol at the premises which shall be available on request by an authorised officer of the Licensing Authority or the Police

2.     The Premises Licence Holder or another competent person shall carry out observations in the vicinity of the properties at Deans Court Lane, on at least three occasions between 21:00 and 23:00 on Sundays to Thursdays and on at least four occasions between 21:00 and midnight on Fridays and Saturdays during licensable events taking place in the Marquee in order to establish whether there is a noise breakout from the Marquee.  A written record of such observations shall be completed immediately after the observation detailing the time, location and duration of the observation, the level of noise breakout and any action taken to reduce noise breakout. Such records to be made available upon request to an authorised officer of the Licensing Authority or the Police

3.     A direct telephone number for the manager on site at the premises shall be publicly available at all times the premises is open. This telephone number is to be made available to residents and businesses in the vicinity.

4.     The Premises Licence Holder shall publish the dates of all events on its website as soon as practicable after the event is booked.

5.     No unaccompanied under 16 year olds will be admitted into the premises

6.     Before each event when licensable activities are taking place at the Premises, the Premises Licence Holder must carry out a written risk assessment to determine if door supervisors shall be required for the event.  The risk assessments shall be kept by the Premises License Holder and made available to a Licensing Officer or the Police on request.

7.     The Premises Licence Holder will adopt a "Challenge 25" policy where all customers who appear to be under the age of 25  ...  view the full minutes text for item 55.