Agenda and minutes

To confirm the minutes of the meetings held on 6 and 28 June 2023.

The minutes of the meetings held on 6 June and 28 June 2023 were agreed as a correct record and signed by the Chairman.

To disclose any pecuniary, other registrable or non-registrable interests as set out in the adopted Code of Conduct. In making their disclosure councillors are asked to state the agenda item, the nature of the interest and any action they propose to take as part of their declaration.

If required, further advice should be sought from the Monitoring Officer in advance of the meeting.

There were no declarations of interest.

To receive any updates from the Chairman of the Place and Resources Overview Committee.

The Chairman reminded councillors present to introduce themselves and state the ward they represented, when they spoke at the meeting.  In addition, she noted that the recommendation for the item would be read out for clarity at the appropriate time.

Representatives of town or parish councils and members of the public who live, work, or represent an organisation within the Dorset Council area are welcome to submit either 1 question or 1 statement for each meeting.  You are welcome to attend the meeting in person or via MS Teams to read out your question and to receive the response.   If you submit a statement for the committee this will be circulated to all members of the committee in advance of the meeting as a supplement to the agenda and appended to the minutes for the formal record but will not be read out at the meeting. The first 8 questions and the first 8 statements received from members of the public or organisations for each meeting will be accepted on a first come first served basis in accordance with the deadline set out below.  Further information read Public Participation - Dorset Council

All submissions must be emailed in full to lindsey.watson@dorsetcouncil.gov.uk  by 8.30am on 24 July 2023.

When submitting your question or statement please note that:

•         You can submit 1 question or 1 statement.

•         a question may include a short pre-amble to set the context.

•         It must be a single question and any sub-divided questions will not be permitted.

•         Each question will consist of no more than 450 words, and you will be given up to 3 minutes to present your question.

•         when submitting a question please indicate who the question is for (e.g., the name of the committee or Portfolio Holder)

•         Include your name, address, and contact details.  Only your name will be published but we may need your other details to contact you about your question or statement in advance of the meeting.

•         questions and statements received in line with the council’s rules for public participation will be published as a supplement to the agenda.

•         all questions, statements and responses will be published in full within the minutes of the meeting.

There were no questions or statements from members of the public or local organisations.

To receive questions submitted by councillors.  

Councillors can submit up to two valid questions at each meeting and sub divided questions count towards this total.   Questions and statements received will be published as a supplement to the agenda and all questions, statements and responses will be published in full within the minutes of the meeting. 

The submissions must be emailed in full to lindsey.watson@dorsetcouncil.gov.uk by 8.30am on 24 July 2023.

Dorset Council Constitution – Procedure Rule 13

There were no questions from councillors.

To consider a report of the Strategic and Policy Team Manager.

The committee received and considered a report of the Strategic and Policy Team Manager which provided an overview of the preparations for the new joint Dorset Local Transport Plan 4 (LTP4) with Bournemouth, Christchurch and Poole Council (BCP Council) and set out the joint approach to developing the new plan and the key milestones through to planned adoption in spring 2025.  The committee was invited to consider the report and provide comments on the planned approach.

The Strategic and Policy Team Manager gave a presentation to provide an overview of the key issues.  He also noted wording to be added to the end of recommendation 2 as set out in the report as follows: “…and Portfolio Holder for Highways, Travel and Environment.”

Councillors considered the issues arising from the report and during discussion, points were raised in the following areas:

·       Support was expressed across the committee for the plans for the new Local Transport Plan including the move to vision-led planning to improve the lives of people and close links and alignment with the emerging local plan

·       The importance of considering where development including housing was put, was noted

·       A suggestion was made that meetings of the Joint Governance Board be conducted openly and that councillors were able to attend to listen to discussion and ask questions.  It was noted that this could be considered

·       The importance of communication and engagement was considered in terms of addressing the challenges faced and changing behaviours.  A communications and engagement strategy was to be developed and these issues discussed with the public and stakeholders

·       The Climate Executive Advisory Panel was to be convened to include discussion in these areas

·       The timescale for receiving awaited guidance from government in this area, was discussed and the potential impact this could have on the timetable for the adoption of the plan.  In the meantime, work was being undertaken including data gathering to assess priorities

·       Issues around the Bus Service Improvement Plan were considered, including discussions taking place with local MPs, and work in this area continued, although it was noted this was separate to the LTP process.  A bus user and stakeholders’ group was in place which councillors could feed comments into

·       The alignment of public transport timetables was being considered

·       The need to work closely with planning and housing was recognised in terms of transport planning and the need to consider the promotion of schemes such as community car schemes to get people to essential services.  It was acknowledged that the emerging local plan and LTP needed to be fully integrated

·       The different needs and challenges of the Dorset Council and BCP Council areas were recognised and it was noted that there would be two separate implementation plans

·       A point was noted that safe transport for women and girls was a principle that should run though development of the plan

·       The approach to collecting evidence and data in the development of the plan was discussed

·       The engagement list would be reviewed and developed.

The Chairman  ...  view the full minutes text for item 23.

To review the Place and Resources Overview Committee Work Programme.

To review the Cabinet Forward Plan.

Councillors noted the committee’s work programme and item scheduled for the next meeting.  In addition, councillors noted the Cabinet Forward Plan.

A review of policies was to be undertaken and prioritised for review by the committee.

To consider any items of business which the Chairman has had prior notification and considers to be urgent pursuant to section 100B (4) b) of the Local Government Act 1972. The reason for the urgency shall be recorded in the minutes.

There were no urgent items.

To move the exclusion of the press and the public for the following item in view of the likely disclosure of exempt information within the meaning of paragraph x of schedule 12 A to the Local Government Act 1972 (as amended). The public and the press will be asked to leave the meeting whilst the item of business is considered.  

There are no exempt items scheduled for this meeting.

There was no exempt business.