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Contact: Joshua Kennedy 01305 224710 - Email: joshua.kennedy@dorsetcouncil.gov.uk
No. | Item |
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Apologies To receive any apologies for absence. Minutes: Apologies were received from Cllr Beverly Dunlop. |
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Declarations of Interest To disclose any pecuniary, other registrable or
non-registrable interest as set out in the adopted Code of Conduct. In making
their disclosure councillors are asked to state the agenda item, the nature of
the interest and any action they propose to take as part of their declaration. If required, further advice should be sought from the
Monitoring Officer in advance of the meeting. Minutes: There were no declarations of interest to report. |
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To confirm the minutes of the previous meeting held on 14 November 2022. Minutes: The minutes of the last meeting were confirmed. |
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Public Participation Representatives
of town or parish councils and members of the public who live, work, or
represent an organisation within the Dorset Council area are welcome to submit
up to two questions or two statements for each meeting. Alternatively,
you could submit one question and one statement for each meeting. All
submissions must be emailed in full to joshua.kennedy@dorsetcouncil.gov.uk by
8.30am on Wednesday, 11 January 2023. When
submitting your question(s) and/or statement(s) please note that:
Dorset
Council Constitution Procedure Rule 9 Minutes: There was no public participation. |
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Questions from Councillors Minutes: There were no questions from councillors. |
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Urgent Items To consider any items of business which the Chairman has had
prior notification and considers to be urgent pursuant to section 100B (4) b)
of the Local Government Act 1972. The reason for the urgency shall be recorded
in the minutes. Minutes: There were no urgent items. |
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Budget 2023/24 and Service Reserves PDF 503 KB To consider a report by the Service Manager for Archives and Records and the Service Manager (Finance). Minutes: The Service Manager for Archives and Records informed the committee that
the meeting was being held to address the budget deficit and reserve funds that
were discussed at the previous meeting. There were no substantial changes made to the report and it was largely
the same as the report presented in Novembers meeting. The Service Manager
explained that there was a £44,000 uplift required to the service’s budget, due
to inflationary pressures driven largely by the local government pay award and
rising energy costs and recommended that the committee approve the uplift as
per their preference stated at the previous meeting. The Service Manager also summarised the committee’s options regarding
the service’s reserve funds. The report gave 4 options for the committee to
choose from with varying levels of reserve funds retained, from £20,000 to the
full amount of £143,000. Following advice received from senior officers within
both councils he recommended that the committee choose option 2, to retain
£50,000 of reserve funds and return the excess back to both councils proportionally. In response to questions from members, the Service Manager reassured the
committee that, although having a larger amount of reserve funds was
preferable, a reserve fund of £50,000 was sufficient to offer a reasonable
buffer for future projects and help address the current budgetary constraints
of both councils. It was explained to the committee that this reserve fund had largely
been accumulated through vacancy savings, in addition to careful budget
management of the service. Proposed by Cllr Biggs and seconded by Cllr Le Poidevin. Decision: That the suggested uplift of £44,000 for the 2023/24 JAS (Joint Archives
Service) budget be approved. Proposed by Cllr Dedman and seconded by Cllr Christopher. Decision: That £50,000 of the current reserve be retained and the remainder given
back to both councils. |
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Exempt Business To move the exclusion of the press and the public for the following item in view of the likely disclosure of exempt information within the meaning of paragraph 3 of schedule 12 A to the Local Government Act 1972 (as amended). The public and the press will be asked to leave the meeting
whilst the item of business is considered. Minutes: There was no exempt business. |