Agenda and decisions

Cabinet
Tuesday, 22nd June, 2021 10.00 am

Venue: MS Teams Live Event

Contact: Kate Critchel  01305 252234 - Email: kate.critchel@dorsetcouncil.gov.uk

Media

Items
No. Item

2.

Minutes pdf icon PDF 462 KB

To approve the minutes of 6, 29 April and 18 May 2021.

Additional documents:

3.

Declarations of Interest

To disclose any pecuniary, other registerable or personal interest as set out in the adopted Code of Conduct. In making their disclosure councillors are asked to state the agenda item, the nature of the interest and any action they propose to take as part of their declaration.

 

If required, further advice should be sought from the Monitoring Officer in advance of the meeting.

 

 

4.

Public Participation pdf icon PDF 83 KB

To receive questions or statements on the business of the committee from town and parish councils and members of the public. Public speaking has been suspended for virtual committee meetings during the Covid-19 crisis and public participation will be dealt with through written submissions only.

 

Members of the public who live, work or represent an organisation within the Dorset Council area, may submit up to two questions or a statement of up to a maximum of 450 words.  All submissions must be sent electronically to kate.critchel@dorsetcouncil.gov.uk by the deadline set out below.  When submitting a question please indicate who the question is for and include your name, address and contact details.  Questions and statements received in line with the council’s rules for public participation will be published as a supplement to the agenda.

 

Questions will be read out by an officer of the council and a response given by the appropriate Portfolio Holder or officer at the meeting.  All questions, statements and responses will be published in full within the minutes of the meeting. 

 

 

 

5.

Questions from Councillors

To receive questions submitted by councillors. The deadline for receipt of questions is 8.30am on Thursday 17 June 2021.

6.

Forward Plan pdf icon PDF 142 KB

To consider the Cabinet Forward Plan.

7.

Covid - 19 Response pdf icon PDF 408 KB

To consider a report from the Leader of the Council.

 

Appendix 1 (not for publication by virtue of paragraph 3 of schedule 12A, Part 1 of the local Government At 1972, as amended).

Decision:

Decision

 

(a)           That the continued Covid-19 emergency response be noted in relation      to the organisational and incident recovery.

 

(b)           That the recovery plan be progressed as directed by the Local             Resilience Forum, with input from the council’s Overview Committees

 

(c)           That the Dorset Council Plan be reviewed and refreshed in light of the learning from Covid-19 and the revised aims of the council.

 

 

Reason for the decision

 

To ensure that Cabinet is able to lead and remain assured of the way that the response and recovery from Covid-19 is progressing and is able to respond effectively to the changing needs of Dorset residents during the Covid-19 pandemic.

8.

Finance report - Outturn 2020/21 pdf icon PDF 191 KB

To consider a report of the Portfolio Holder for Finance, Commercial & Capital Strategy.

Decision:

Decision

 

Executive Decision Notice - Finance report - Outturn 2020/21 - Dorset Council

 

Reason for decision

 

At its Annual Meeting, Council decided to continue to meet virtually for all non-executive committees. The Leader of the Council also decided that Cabinet should continue to meet virtually until social distancing requirements had been removed. Therefore, the Portfolio Holder for Customer and Community Services has made this decision taking into account the views expressed by the wider cabinet membership.

 

Although this report does not seek formal approval from Cabinet for the reported outturn, the performance for the previous year is an important part of the financial management process as it marks the start of the medium-term financial planning (MTFP) and budget strategy process for 2022/23. In addition to reporting outturn, with the financial performance for the year materially complete, it is important for Cabinet to review the risks the organisation now faces and the areas where it wishes to make strategic investments and to repurpose and prioritise its reserves to facilitate these aims.

9.

Dorset Council Plan: Quarter 4 Performance Update pdf icon PDF 402 KB

To consider a report from the Portfolio Holder for Cllr P Wharf, Corporate Development and Change.

Additional documents:

Decision:

That the progress against the Council Plan priorities as shown in appendix 1, be received and noted.

 

Reason

 

To ensure progress towards the Council Plan is measured and monitored.

10.

Dorset Care, Support, Housing and Community Safety Framework pdf icon PDF 1 MB

To consider a report of the Portfolio Holder for Adult Social Care and Health.

Decision:

Decision

 

Executive Decision Notice - Dorset Care, Support, Housing and Community Safety Framework - Dorset Council

 

Reason for the decision

 

At its Annual Meeting, Council decided to continue to meet virtually for all non-executive committees. The Leader of the Council also decided that Cabinet should continue to meet virtually until social distancing requirements had been removed. Therefore, the Portfolio Holder for Customer and Community Services has made this decision taking into account the views expressed by the wider cabinet membership.

 

A new Framework is required as the current Dorset Care Framework for Older People expires on 30 November 2022 and the Dorset Care Framework for Learning Disabilities needs a refresh to include Mental Health provision. By putting in place one Framework for all service user groups there is greater clarity for the market. The aim is to have the Framework in place by the autumn of 2021.

The Framework will be established by utilising the flexibilities of what is the Light Touch Regime under the Public Contract Regulations 2015 which allows Public Sector Bodies, in terms of health and social care, to adapt / innovate procurement and contracting models to best meet the service requirements.

The Framework will be in place for up to 10 years and will enable providers to join at any time (as long as specific criteria is met) instead of fixed opening periods (as is the case with the existing Frameworks).

The proposed new Framework tool is key to delivery of flexible contracting with all sectors of the provider market, including micro enterprises.

Feedback from existing providers is that our current Framework is difficult to enter primarily because it only facilitates new agencies joining at set times. The proposed new Framework will address this issue as it will be open.

The proposed new Framework is a timely as it will offer several opportunities to innovate the care and support market to better meet key legislative, Corporate and Directorate priorities

 

11.

Arne, Blandford+, Chickerell, Milton Abbas, Portland, Puddletown and Shaftesbury Neighbourhood Plan pdf icon PDF 170 KB

To consider a report from the Portfolio Holder for Planning.

Additional documents:

Decision:

Decision

 

Executive Decision Notice - Arne, Blandford +, Chickerell, Milton Abbas,Portland, Puddletown and Shaftesbury Neighbourhood Plans - Dorset Council

 

Reason for the decision

 

At its Annual Meeting, Council decided to continue to meet virtually for all non-executive committees. The Leader of the Council also decided that Cabinet should continue to meet virtually until social distancing requirements had been removed. Therefore, the Portfolio Holder for Customer and Community Services has made this decision taking into account the views expressed by the wider cabinet membership.

 

To formally make the neighbourhood plan part of the statutory development plan for the areas that they cover. Furthermore, to correct errors relating to the maps in the Blandford + and Chickerell Neighbourhood Plan. In addition, to recognise the significant amount of work undertaken by the Town and Parish Councils involved and members of each of the Neighbourhood Plan Groups in preparing the plans and to congratulate the Councils and Groups on their success.

12.

Low Carbon Dorset Grant Payments over £5000,000 pdf icon PDF 82 KB

To consider a report from the Portfolio Holder for Highways, Travel and Environment.

Decision:

This report was deferred.

13.

Weymouth Harbour and Esplanade Flood and Coastal Risk Management Strategic Outline Case pdf icon PDF 133 KB

To consider a report from the Portfolio Holder for Highways, Travel and Environment.

Additional documents:

Decision:

Decision

 

Executive Decision Notice - Weymouth Harbour & Esplanade Flood and Coastal Risk Management Strategic Outline Case - Dorset Council

 

Reason for the decision

 

At its Annual Meeting, Council decided to continue to meet virtually for all non-executive committees. The Leader of the Council also decided that Cabinet should continue to meet virtually until social distancing requirements had been removed. Therefore, the Portfolio Holder for Customer and Community Services has made this decision taking into account the views expressed by the wider cabinet membership.

 

Weymouth Town Centre and parts of the surrounding area are at risk of flooding and coastal erosion. With a projected acceleration in sea level rise and more intense weather events because of climate change, the problems facing Weymouth will increase significantly.

14.

Recommendations from Committees

To consider the following recommendations for the Executive Director of Place following the informal meeting of Place and Resources Overview Committee on 1 June 2021:

15.

Management of Council Owned Tree Policy pdf icon PDF 46 KB

The Portfolio Holder for Highways, Travel and Environment to report.

Additional documents:

Decision:

Decision

 

Executive Decision Notice - Management of Council Owned Trees - Dorset Council

 

Reason for the decision

 

At its Annual Meeting, Council decided to continue to meet virtually for all non-executive committees. The Leader of the Council also decided that Cabinet should continue to meet virtually until social distancing requirements had been removed. Therefore, the Portfolio Holder for Customer and Community Services has made this decision taking into account the views expressed by the wider cabinet membership.

 

Dorset Council owns and is responsible for approx. 250,000 trees which will be managed against this Policy. The Policy builds upon and combines existing tree policies from the predecessor district and county authorities, and has been written with input and advice from the Health and Safety Executive  reflecting the legal obligations of Dorset Council to manage its Tree stock e.g. Occupiers Liability Act 1984 and Highways Act 1980. 

 

16.

Street Naming and Numbering Policy pdf icon PDF 47 KB

The Portfolio Holder for Highways, Travel and Environment to report.

Additional documents:

Decision:

Decision

 

Executive Decision Notice - Street Naming and Numbering Policy - Dorset Council

 

Reason for decision

 

At its Annual Meeting, Council decided to continue to meet virtually for all non-executive committees. The Leader of the Council also decided that Cabinet should continue to meet virtually until social distancing requirements had been removed. Therefore, the Portfolio Holder for Customer and Community Services has made this decision taking into account the views expressed by the wider cabinet membership.

 

The recommended options provides the opportunity for harmonisation, cost and administration efficiencies and reduced risk.

 

 

17.

Cabinet member update on policy development matter referred to an Overview Committee(s) for consideration

Cabinet Portfolio Holders to report.

18.

Climate & Ecological Emergency Executive Advisory Panel Update

To receive an update from the Portfolio Holder for Highways, Travel and Environment.

19.

Urgent items

To consider any items of business which the Chairman has had prior notification and considers to be urgent pursuant to section 100B (4) b) of the Local Government Act 1972. The reason for the urgency shall be recorded in the minutes.

 

20.

Exempt Business

To move the exclusion of the press and the public for the following item in view of the likely disclosure of exempt information within the meaning of paragraph 4 of schedule 12 A to the Local Government Act 1972 (as amended).

The public and the press will be asked to leave the meeting whilst the item of business is considered.

21.

Learning Disability and Mental Health Non Framework Contracts

To consider a report of the Portfolio Holder for Adult Social Care and Health

Decision:

Decision

 

Executive Decision Notice - Learning Disability and Mental Health Non Framework Contracts - Dorset Council

 

Reason for decision

 

At its Annual Meeting, Council decided to continue to meet virtually for all non-executive committees. The Leader of the Council also decided that Cabinet should continue to meet virtually until social distancing requirements had been removed. Therefore, the Portfolio Holder for Customer and Community Services has made this decision taking into account the views expressed by the wider cabinet membership.

 

To ensure a purchasing and contracting system to enable a range of specialist learning disability providers to offer care and support at agree rates.

 

 

22.

Exempt Appendix - Covid-19 Response

Exempt appendix associated with the report “Covid – 19 Response”

 

(not for publication by virtue of paragraph 3 of schedule 12A, Part 1 of the local Government At 1972, as amended).