Agenda and decisions

Cabinet - Tuesday, 27th July, 2021 10.00 am

Venue: MS Teams Live Event

Contact: Kate Critchel  01305 252234 - Email: kate.critchel@dorsetcouncil.gov.uk

Note: This meeting will now be held as a virtually instead of the previously advertised "in person" meeting. Please use the link below if you wish to observe. 

Media

Items
No. Item

2.

Minutes pdf icon PDF 283 KB

To approve the minutes of 6, 29 April, 18 May and 22 June 2021.

Additional documents:

3.

Declarations of Interest

To disclose any pecuniary, other registrable or non-registrable interest as set out in the adopted Code of Conduct. In making their disclosure councillors are asked to state the agenda item, the nature of the interest and any action they propose to take as part of their declaration.

 

If required, further advice should be sought from the Monitoring Officer in advance of the meeting.

 

 

4.

Public Participation pdf icon PDF 455 KB

 

To receive questions or statements on the business of the committee from town and parish councils and members of the public.

 

Members of the public who live, work or represent an organisation within the Dorset Council area, may submit up to either 2 questions, or 2 statements or 1 question and 1 statement at each meeting. Sub divided questions count towards this total.  All submissions must be sent electronically to kate.critchel@dorsetcouncil.gov.uk by the deadline set out below.  When submitting a question please indicate who the question is for and include your name, address and contact details.  Questions and statements received in line with the council’s rules for public participation will be published as a supplement to the agenda.

 

All questions, statements and responses will be published in full within the minutes of the meeting. 

 

The deadline for submission of the full text of a question or statement is 8.30am on Thursday 22 July 2021.

 

5.

Questions from Councillors pdf icon PDF 94 KB

To receive questions submitted by councillors. The deadline for receipt of questions is 8.30am on Thursday 22 July 2021.

6.

Forward Plan pdf icon PDF 371 KB

To consider the Cabinet Forward Plan.

7.

Dorset Council Budget Quarterly Performance Report - Q1 pdf icon PDF 505 KB

To consider a report of the Portfolio Holder for Finance, Commercial and Capital Strategy.

Decision:

Cabinet noted: -

 

(a)  the Senior Leadership Team’s forecast of outturn for the Council at the end of Qtr1 including progress of the transformation and tactical savings incorporated into the budget.

 

(b)  the size of the capital programme for 2021/22 including the slippage from previous years and the work taking place to review this position.

 

(c)  the opening position for the Medium-Term Financial Plan (MTFP) refresh and the budget timetable headlines.

 

(d)  the budget movements (virements) as set out within report.

 

8.

Low Carbon Dorset Grant Payments over £500,000 pdf icon PDF 306 KB

To consider a report from the Portfolio Holder for Highways, Travel and Environment.

Decision:

Decision of the Portfolio Holder for Highways, Travel and Environment

 

(a)  That Low Carbon Dorset can issue a grant award letter for £1,500,000 to the Canford Renewable Energy project that has been approved by the Low Carbon Dorset Grants Panel and Board, given that the value is over the £500,000 threshold for Executive Director decision, be agreed

 

(b)  That, following any future decision by the Low Carbon Dorset grants panel and board to award grants over the key decision threshold of £500k, agreement to make any such award be delegated to the Executive Director for Place after consultation with the relevant portfolio holders. Any use of this proposed recommendation would be exercised transparently, being publicised in advance in the forward plan and afterwards in decision notices published on the Council’s website.

 

Decision - Low Carbon Dorset Grant payments Over £500,000 - Dorset Council (wdwp.local)

 

Reason for the Decision:

The Low Carbon Dorset grant fund and the method by which grants are paid out by Dorset Council and claimed back from the European Regional Development Fund has already been agreed by the predecessor Dorset County Council Cabinet. When the Low Carbon Dorset programme is successfully completed it will be cost neutral to Dorset Council. However, Cabinet is required to approve all key decisions with financial consequences of £500,000 or more.

 

9.

Officer delegation decision for procurement of Gigabit hub Connectivity in Rural Dorset (GHCiRD) pdf icon PDF 267 KB

To consider a report of the Portfolio Holder for Corporate Development and Change.

Decision:

Decision of the Portfolio Holder for Corporate Development and Change

 

(a)  That the decision for contract award, following conclusion of the procurement process, be delegated to Cllr Peter Wharf as Portfolio Holder, after consultation with Aidan Dunn, Executive Director – Corporate Development.

 

(b)  That the decision to enter into the necessary subsequent grant agreements with Building Digital UK (BDUK), which is part of the Department for Digital, Culture Media and Sports (DCMS) to delivery this programme of activity, be agreed and delegated to Cllr Peter Wharf as Portfolio Holder, after consultation with Aidan Dunn, Executive Director – Corporate Development.

 

Decision - Officer delegated decision for procurement of Gigabit Hub Connectivity in Rural Dorset (GHCiRD - Dorset Council (wdwp.local)

 

Reason for the decision:

To enable the GHCiRD (BDUK) project to complete due diligence, grant agreement, contract award and finalisation which will facilitate the quickest possible deployment by December 2022

 

10.

Asset Transfer Policy pdf icon PDF 231 KB

To consider a report of the Portfolio Holder for Economic Growth, Assets and Property.

Additional documents:

Decision:

Decision of the Portfolio Holder for Economic Growth, Assets and Property

 

(a)  That the Asset Transfer Policy relating to the transfer of Council owned property assets of both Low and High Value to Town & Parish Councils together with Voluntary and Community based (third sector) organisations, be agreed

 

(b)  That authority be delegated to the Portfolio Holder for Economic Growth, Assets and Property and the Portfolio Holder for Customer Services & Communities when acting in agreement with each other the authority to determine and approve all such transfers including those decisions that amount to key decisions.

 

Prior notice will be given in the forward plan for any proposal relating to a transfer amounting to a key decision albeit that the two portfolio holders are identified as the decision makers instead of Cabinet.

 

Decision - Asset Transfer Policy - Dorset Council (wdwp.local)

 

Reason for the decision:

Dorset Council recognises that the devolution of assets to local communities, particularly to town and parish councils and voluntary and community based organisations (third sector) can make a significant contribution to enabling them to be stronger, more resilient and sustainable in order to support services within their local areas.

11.

Local Development Scheme Update pdf icon PDF 198 KB

To consider a report of the Portfolio Holder for Planning.

Additional documents:

Decision:

Decision of the Portfolio Holder for Planning

 

(a)  That the revised timetable for the production of the Dorset Council Local Plan within the Local Development Scheme, be acknowledged and

 

(b)  This would come into effect as of the date of this meeting.

 

Reason for the decision:

To enable the publication of the updated Local Development Scheme to outline the revised timetable for the production of the Dorset Council Local Plan as required by section 15 of the Planning and Compulsory Purchase Act 2004 (as amended)

12.

Dorset Council Homelessness & Rough Sleeper Strategy pdf icon PDF 248 KB

To consider a report of the Portfolio Holder for Housing and Community Safety.

Additional documents:

Decision:

 

(a)  That the adoption of the Homelessness and Rough Sleeping Strategy 2021 - 2026 2, be approved.

 

(b)   That authority be delegated to the Portfolio holder for Housing and Community Safety to make minor amendments to the strategy and action plan and any amendments necessary to reflect legislative change.

 

Decision - Dorset Council Homelessness & Rough Sleeping Strategy 2021 - 2026 - Dorset Council (wdwp.local)

 

Reason for the decision:

To ensure Dorset Council has a legally compliant Homelessness and Rough Sleeping Strategy that meets our responsibility for tackling and preventing homelessness

13.

SEND Capital Strategy - Beaucroft School Expansion pdf icon PDF 529 KB

To consider a report of the Portfolio Holder for Children, Education, Skills and Early Help.

 

Appendix 1 (not for publication by virtue of paragraph of schedule 12A, Part 1 of the Local Government Act 1972, as amended).

Decision:

Decision of the Portfolio Holder of Children, Education, Skills and Early Help

 

(a)  Support the use of the former Wimborne First School site, in School Lane Wimborne, to increase the capacity of Beaucroft School to create additional specialist provision for Dorset children and young people with Special Educational Needs and Disabilities (SEND).

 

(b)  That the budget allocation as set out in Appendix 3 to enable the project to be delivered, be approved and authority be delegated to the Executive Director for People – Children to enter into a construction contract at the appropriate time, in line with an existing delegation, subject to the outcome of the formal consultation process and provided the project is within the set budget level.

 

(c)  That the commencement of the required 4 week formal consultation period, in consultation with the Governors of Beaucroft School to formally expand the capacity of the Beaucroft Foundation School by more than 10% or 20 places, at the appropriate time, be agreed.

 

(d)  That a report will be brought back to Cabinet for a decision on the formal expansion of the school following the consultation process.

 

(e)  To lease the former Wimborne First School site to the Governors of Beaucroft School for use as post 16 provision on terms to be agreed by the Executive Director of Place, noting that further legal advice is being sought on this matter.

 

Decision - SEND Capital Strategy: Expansion of Beaucroft School - Dorset Council (wdwp.local)

 

Reason for the decision:

To support the delivery of this project as part of the Special Education Needs and Disabilities (SEND) Capital Strategy 2020 – 2025 which was approved by Dorset Council Cabinet at its meeting on 8th December 2020.

14.

Portfolio Holder - Lead Member(s) Update Summary

Cabinet Portfolio Holder(s) and Lead Members  to report.

15.

Cabinet member update on policy development matter referred to an Overview Committee(s) for consideration

Cabinet Portfolio Holders to report.

16.

Climate & Ecological Emergency Executive Advisory Panel Update

To receive an update from the Portfolio Holder for Highways, Travel and Environment.

17.

Urgent items

To consider any items of business which the Chairman has had prior notification and considers to be urgent pursuant to section 100B (4) b) of the Local Government Act 1972. The reason for the urgency shall be recorded in the minutes.

 

18.

Exempt Business

To move the exclusion of the press and the public for the following item in view of the likely disclosure of exempt information within the meaning of paragraph 3 of schedule 12 A to the Local Government Act 1972 (as amended).

The public and the press will be asked to leave the meeting whilst the item of business is considered.

19.

Land Sales and Future Process at Dorset Innovation

To consider a report of the Portfolio Holder for Economic Growth, Assets and Property.

Additional documents:

Decision:

Decision of the Portfolio Holder for Economic Growth, Assets and Property

 

(a)  That the leasehold transaction as set out in the report be approved

 

(b)  That authority be delegated to the Portfolio Holder for Economic Growth, Assets & Property after consultation with the Executive Director for Place responsibility for agreeing the final terms of the sale

 

(c)  That authority be delegated to the Portfolio Holder of Economic Growth, Assets & Property in consultation with Executive Director for Place, the authority to approve future land sales at Dorset Innovation Park up to a value of £2m.

 

Decision - Land Sales and Future Process at Dorset Innovation Park - Dorset Council (wdwp.local)

 

Reason for decision:    

To facilitate land sales on Dorset Innovation Park in order to bring significant third-party investment to the park through the development of new high technology engineering facilities, thereby, satisfying the Park’s wider occupation policy and the Council’s economic development aims.

 

 

 

20.

North Dorset Business Park Land Disposal

To consider a report of the Portfolio Holder for Economic Growth, Assets and Property.

Additional documents:

Decision:

Decision of the Portfolio Holder for Economic Growth, Assets and Property

 

(a)  That the conditional sale of 1.67 acres of employment land at North Dorset Business Park, Sturminster Newton be approved, in accordance with the details set out in the exempt report.

 

Decision - North Dorset Business \Park Land Disposal - Dorset Council (wdwp.local)

 

Reason for decision: The proposed sale of the site, if planning is granted for the proposed use, will secure a major retailer for Sturminster Newton in an area that is undersupplied at present. The sale will bring forward the development of a currently constrained brownfield site with the creation of c 40 new permanent jobs for the area. 

 

 

21.

SEND Capital Strategy - Beaucroft School Expansion - Exempt Appendix

Exempt appendix associated with the report “SEND Capital Strategy: Expansion of Beaucroft School”

 

(Not for publication by virtue of paragraph 3 of schedule 12A, Part 1 of the Local Government Act 1972, as amended)